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Policies and Procedures

The Mid-America Head Start policies and procedures were developed in collaboration with MAHS staff and parents.

All MAHS programs are required to follow these policies and procedures to ensure consistency of certain program operations. When searching for particular information please note that not all policies have a corresponding procedure, form or definition.
 



All policies and procedures are organized by subject area. Click on a link below to get started. 
 
Health Governance 
Mental Health and Disabilities  Family Engagement
Monitoring Human Resources
Record Keeping and Reporting Safe Environments
Education Transportation
ERSEA Planning
ChildPlus  
 

 

Category: Health
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Determining Health Needs of New and Returning Children Policy 1000 Procedure 1000 Form 1000 (brochure)  
Communication of Identified Future Health Needs Policy 1010 Procedure 1010 Form 1010 (postcard)  
Health Information Exchange Consent Form Utilization Policy 1020 Procedure 1020  
Infant and Toddler Vision and Hearing Screening Requirement Policy 1040 Procedure 1040 Form 1040  
Services for Uninsured Children Policy 1050 Procedure 1050    
Health Services Advisory Committee Policy Policy 1060 Procedure 1060    
Universal Forms for Health and Nutrition Policy 1070 Procedure 1070 Form 1085

Health Record Forms: Health History and Nutrition Assessment:
 
Required procedure for completion of 45-day screening requirements Policy 1100      
Child Health Status Determination   Procedure p1700    



Category: Mental Health and Disabilities
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Procedures for Responding to Chronically Aggressive Behaviors Policy 2000 Procedure 2000    
Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior Policy 2010   Form 2010  
Interagency agreements with LEAs Policy 2500      



Category: Monitoring
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Mandatory System of Ongoing Monitoring Policy 3500 Procedure 3500

Subsets:
Form 3500 Definition 3500



Category: Record Keeping and Reporting
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Mandatory Utilization of ChildPlus® Database Policy 3600 Procedure 3600    
Required Record Retention for Child’s Permanent File Policy 3610      
Required Record Retention for Employee and Volunteer Files Policy 3620      



Category: Education
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Curriculum Policy 4000 Procedure 4000    
Ongoing Assessment Policy 4010 Procedure 4010    
Developmental Screening Policy 4020      



Category: ERSEA
Regulation and Policy Topic: Policy #: Procedure #: Form #: Clarifications and Instructions:
Income Eligibility - Required Use of the Eligibility Verification Policy 5000 Procedure 5000 Form 5000 Clarification 5000
Requirements for Applicants who Lack Current or
Complete Income Documentation 
Policy 5020 Procedure 5020 Form 5020 Clarification 5020
Requirements for Applicants Over Income Policy 5030 Procedure 5030 Form 5030 Clarification 5030
Requirement for Application of Enrollment into Head Start Policy 5040 Procedure 5040 Form 5040 Clarification 5040
Instructions 5040
Selection Criteria Policy 5050 Procedure 5050 Form 5050  
Grantee to Grantee Agreement Policy 5060      
Age Eligibility/Age Verification Policy 5070 Procedure 5070    
Change of Enrollment; Transfer of Participant Policy 5080 Procedure 5080 Form 5080  
Transfer Slots Within Program Options Policy 5090 Procedure 5090 Form 5090
Form 5090a
Clarification 5090
Transfer Slots Between Program Options Policy 5100 Procedure 5100    
Required Recruitment Plan Policy 5110 Procedure 5110   Clarification 5110
Recruitment of Children - Wait List Policy 5120 Procedure 5120   Clarification 5120
Enrollment - Third Year Verification Policy 5130      
Enrollment Planning Policy 5150 Procedure 5150 Form 5150
Weekly & Monthly Reporting Requirements Policy 5160 Procedure 5160    
Income Calculation Policy 5170 Procedure 5170 Form 5170  
Required Eligibility Determination Training for Staff and Governing Bodies Policy 5180      
Consequences for Intentional Violation of Eligibility Determination Regulations Policy 5190      
Eligibility Determination Record   Procedure 5200    
Referral for Direct and
Telephonic Interpretive
Services Procedures
  Procedure 5210    
Attendance   Procedure 5220    



Category: ChildPlus
Content Area: Manual
Education
ERSEA ChildPlus ERSEA Procedure Manual
Family Services
Health ChildPlus Health Procedures Manual
Mental Health ChildPlus Mental Health Procedure Manual
Disabilities ChildPlus Disabilities Procedure Manual
Personnel/HR ChildPlus.net: Entering Personnel and Volunteer Information



Category: Governance
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Parent Reimbursement for Special Meetings   Procedure p6000    
Communication Plan Policy 6010      
Parent/Community Complaint Policy 6020 Procedure 6020    
Governing Body Dispute Resolution and Impasse Policy 6030 Procedure 6030    
Conflict of Interest Policy 6040      
Sub-committee Documentation Collection/Storage   Procedure p6700    
Policy Council Documentation Collection/Storage   Procedure p6710    
Advisory Committee Documentation Collection/Storage   Procedure p6720    
Composition, Election and Transition of Parent Committee   Procedure p6730    
Composition, Election and Transition of Policy Committee   Procedure p6740    
Composition, Election and Transition of and Policy Council   Procedure p6750    
Structure, Roles and Responsibilities of the Governing Board and Advisory Committee   Procedure p6760    



Category: Family Engagement
Regulation and Policy Topic: Policy #: Procedure #: Form #: Clarifications:
Family Needs Assessment Policy 7000 Procedure 7000 Form 7000 Clarifications and Instructions 7000
Family Partnership Agreement Policy 7010 Procedure 7010 Form 7010  
Family Service Staff Professional Development Policy 7020 Procedure 7020 Clarifications 7020
Family and Community Engagement Monitoring Report   Procedure 7030 Form 7030  
Individual Transition Plans Policy 7040      



Category: Human Resources
Regulation and Policy Topic: Policy #: Procedure #: Form #: Clarifications:
TB Screening and Criminal Background Checks Policy 8000 Procedure 8000    
Staff Training and Development
Policy 8010 Procedure 8010   Clarification 8010
Potential / New Employee Requirements
for Hire
Policy 8020 Procedure 8020 Form 8020: New Employee Requirements for Hire  
Staff Qualifications for Head Start Teacher Assistants
Policy 8030 Procedure 8030   Coursework Clarification for Policies 8030, 8040 and 8070
Staff Qualifications for Head Start Teachers
Policy 8040 Procedure 8040   Coursework Clarification for Policies 8030, 8040 and 8070
Teacher Waiver Requirements
Policy 8050 Procedure 8050    
Head Start Assistant Teacher and Early Head Start Teacher Credential Requirements
Policy 8060 Procedure 8060    
Staff Qualifications for Early Head Start Teachers
Policy 8070 Procedure 8070   Coursework Clarification for Policies 8030, 8040 and 8070
Confidentiality
Policy 8080      
No Smoking Policy
Policy 8090      



Category: Safe Environments
Regulation and Policy Topic: Policy #: Procedure #: Form #: Clarifications and Resources:
Child Discipline
and Supervision
Policy 9000 Procedure 9000   Resources 9000
First Aid Kit
Requirements
Policy 9010      
Licensing
Requirements
Policy 9020 Procedure 9020 Form 9020 Clarifications 9020
Safe Environment Checklist Policy 9030 Procedure 9030 Forms for Policy 9030:  
Safe Sleep Environments (Pictorial Guidance)
Policy 9040     Resources 9040
Development of "Safe Sleep Environment" Policy 
Policy 9050     Policy 9050 Resources:
Daily Safety Checklist 
Policy 9060      
Child Abuse Prevention
Policy 9070      



Category: Transportation
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Bus Attendance Policy
Policy 9500 Procedure 9500 Form 9500  



Category: Planning
Regulation and Policy Topic: Policy #: Procedure #: Form #: Definitions:
Program Improvement and Planning Process
  Procedure 10500