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Policies/Requirements | Booth Description/Costs | Exhibit Schedule
Exhibitor Floor Plan | Register for a Booth

Exhibit registration is now open. Booth availability and location is on a first-come, first-serve basis.

Exhibitor Policies and Requirements

Application

The payment for the booth and description for the program must accompany the application. Applications and booth reservations will be accepted on a first-come, first-served basis. Register for a booth or call 816.701.8306.

Agreement

Upon acceptance of the application, the exhibitor agrees to abide by the terms and conditions listed here.

Cancellation

Cancellation by exhibitors via fax or in writing by June 1, 2011, will receive a full refund of the registration fee. Cancellation after June 1, 2011, will result in a forfeiture of 50 percent of the registration fee.

Cleanliness

A clean building will be furnished at the start of each day. The exhibitors shall maintain and keep in good order their respective exhibit spaces. Smoking will not be allowed in the exhibit area.

Liability

The exhibitor takes full responsibility for loses, damages, and claims arising out of injury or damage to the exhibitor's display, equipment, and other property brought onto the hotel premises, and shall indemnify and hold harmless the agencies, sponsors, La Vista Conference Center/Embassy Suites, and authorized representatives or employees from and against all claims, suits, liabilities, losses, damages, and expenses.

Security

The exhibitors are responsible for complete security within the exhibit area and other areas used by exhibitors.

Insurance

Neither the sponsors of the conference nor the La Vista Conference Center/Embassy Suites will maintain insurance coverage on property brought onto the hotel premises. It is the sole responsibility of the exhibitors to obtain insurance coverage covering such losses.

Shipping

The hotel will accept packages up to two (2) days prior to the start of the conference free of charge. If you are shipping items more than two days prior to the conference, please contact the venue for options..

Conference address:
La Vista Conference Center
Embassy Suites
12520 Westport Pkwy.
La Vista, NE 68128
402.331.7400

 

Materials shipped should be clearly labeled:
Hold For: Exhibitor company
Booth number
Number of packages
Attn: Exhibitor representative's name
Region 7 LEPC/TERC Conference, July 29, 2011

Building Policies

Decorations, signs, displays, etc. attached to any part of the building must be coordinated with La Vista Conference Center/Embassy Suites. If any portion of the exhibition hall or equipment is damaged by the exhibitor, it shall be the exhibitor’s responsibility to pay costs required to restore the premises to its original condition. All flammable materials are prohibited.

Phone/Internet

The La Vista Conference Center/Embassy Suites can provide exhibitors with phone and/or internet service. Contact the hotel's catering and convention services for costs.

Sales

Retail sales and the development of sales leads are allowed at the conference. Exhibitors are responsible for applicable sales licenses and taxes. Sales of food or beverages and games of chance, lotteries, etc. are prohibited.

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Booth Description/Costs

The 2011 Region VII LEPC/TERC Conference will feature an outside exhibit area this year. have four booth options. Exhibitors will be able to select their booth location subject to space requirements. Changes will be subject to availability and cost adjustment.

Each booth includes:
1 — 8' x 30" table covered and skirted
2 — folding chairs
1 — waste basket
1 — 7" x 44" sign
Electrical Service - 120 volt/5 AMP included

Booth Location

Dimensions

Cost

Exhibit Hall

8'x10"

$500

Outside

*varies

$500

 

Both

$600

* Let us know how much space you will need at least two weeks prior to the conference to ensure we have adequate space to set aside.

Call the Mid-America Regional Council at 816.701.8234 or 816.701.8306 for more information.

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Exhibit Schedule

Thursday, July 28, 2011
noon. to 5:00 p.m. — Early exhibit set up

Friday, July 29, 2011
noon to 4 p.m. — Exhibit set up
4 to 7 p.m. — Exhibit areas open

Saturday, July 30, 2011
7 a.m. to 5 p.m. — Exhibit areas open
5 to 7 p.m. — Exhibit teardown

* all breaks and the Welcome Reception occur in the Exhibit Hall *

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