Kansas City Regional Purchasing Cooperative
Newsletter for July 2010

Contracts available for "green" products

MARC/KCRPC recently awarded two new contracts for clean diesel fuel-operated heaters for buses. Kits available on contract are verified by the U.S. Environmental Protection Agency.

The heaters reduce idling and cold starts, and they preheat engines and increase fuel savings and safety. The heaters will provide heat output of 42,000 BTU per hour, capable of heating both coolant and bus interiors.

• Midway Ford Truck Centers provides Espar E-Guardian 12 kit with fuel useage of .04 to .40 gallons per hour.
• Diamond International Trucks of Kansas City provides full heater kits, set-it-and-forget-it digital timer upgrade, heater enclosure kits, and installation of Espar E-Guardian 12 with fuel useage of .40 gallons per hour.

Both contracts may be accessed through the contract database, and include price lists and contact information.

Environmental cooperative purchasing

Johnson County, Kan., submitted their draft of green procurement guidelines and is now available at www.marc.org/kcrpc under "green purchasing" for local resources.

If you have green purchasing policies or wording you use in bids or contracts, please send a copy to Dean Katerndahl for posting on the "green purchasing" Web page.

H-GACBuy online workshop

Learn how to use the H-GACBuy contracts by participating in a teleconference. Offered monthly, the workshops are free of charge, and call-in instructions will be provided to those that register. Check with KCRPC for the next available date.

2011 MACPP joint metropolitan vehicle bid

Johnson County, Kan., is the lead agency for the Metropolitan Joint Vehicle Bid. For questions and more details, please contact Dale Bauer, CPPB, purchasing administrator, at 913-915-0751 or dale.bauer@jocogov.org.

Join our Advisory Committee

The Advisory Committee provides professional government purchasing experience and technical support to the KCRPC. All members of the Advisory Committee must be current members of the Mid-America Council of Public Purchasing (MACPP). KCRPC invites active KCRPC agencies to volunteer to serve on the committee, which meets quarterly for approximately two hours. Please contact us if interested.

Current projects

Office paper — The contract with Clayton Paper & Distributing will be renewed at the same price effective Aug. 1. The city of North Kansas City, Mo., recently joined as a participant, reporting a cost savings of six to 13 percent. The current pricing for virgin letter paper is $27.95 per case and recycled letter paper is $31.80 per case. CP&D offers next-day, desktop delivery and an additional one percent discount for procurement card purchases. Additional interested agencies may be added to the contract.

E-Ticketing software — This software allows an agency to electronically transfer data from tickets, citations and other field forms/documents to any records-management system or court system. A regional yearly contract is in process with Advanced Public Safety, the software developer.

Surveillance cameras and installation — New contracts were awarded to C&C Group and Electronic Technology Inc., to provide cameras and installation, as well as maintenance of existing systems. Either company may be contacted directly by an agency to schedule work. The contracts include Missouri Prevailing Wage Rates and verification of E-Verify enrollment.

Be sure to check the database before issuing an individual agency bid, or when you're looking for a cooperative contract. Contact KCRPC for assistance if you can't find what you need.

On-site purchasing workshops offered

Did you know that KCRPC offers individual on-site workshops? Your agency can learn how to take advantage of our services, use local contracts and purchase using the H-GAC contracts. Contact KCRPC to schedule your workshop.

H-GACBuy

H-GACBuy has these contracts pending new awards:

• medium- and heavy-duty trucks and bodies
• video-conferencing equipment
• ambulances/emergency vehicles
• street-sweeping equipment
• professional planning and consulting services
• water meters

Featured H-GACBuy contracts:

CW05-02 Wireless telecommunication equipment and services — Sprint Nextel offers a wide range of wireless and wireline communications services on two wireless networks that serve more than 48 million customers. It offers 4G service, mobile data services; instant national and international push-to-talk capabilities; and a global Tier 1 Internet backbone. For more information, visit www.sprint.com/hgac or contact Gary Lendennie at 281-802-3467 or gary.lendennie@sprint.com.

RSC Equipment Rental — RSC Rental is a provider of equipment rental services for the government, construction, industrial/ petrochemical and manufacturing sectors. They have approximately $2.7 billion of inventory in construction equipment, machinery, tools and supplies for equipment-rental needs. Products include, but are not limited to, aerial lifts and platforms, pumps, compressors and air tools, generators, lighting equipment, heating and cooling equipment, material lifts, forklifts, and a variety of excavation equipment (backhoes, excavators, wheel loaders, skid-steer loaders, trenchers, rollers, crawler dozers as well as water and dump trucks). Contact Robert Burger at 913-485-6524 and mention H-GACBuy contract RN11-09 for quote, or visit www.rscrental.com.

Suggest regional joint bids

If your agency is interested in participating in joint bids, please contact KCRPC. Suggestions for future bids are always welcome!

Please let KCRPC know if you are interested in any of these suggestions received for future joint bids:

• Debt-recovery services (taxes, utilities, ambulance billing, etc.)
• Snow plow blades and parts (cutting edges, headache rack, tool box, strobe lights) for the 2010-11 winter season

KCRPC contract database

Our database currently has over 75 cooperative contracts provided by area agencies, including those issued by MARC/KCRPC.

New contracts in the KCRPC database include:

• Ductile iron pipe
• Cathodic protection
• Circuit breakers
• Detainee meals
• Generator preventative maintenance
• HVAC services

Whether you are using a KCRPC contract or other cooperative contracts, be sure to reference the agency and contract number to ensure you receive contract pricing.