Administrative Program Assistant

MARC is seeking a qualified individual for a full-time program assistant position in its data and digital services department.

Date posted: May 20, 2025

Position status: Accepting applications

This position provides support to the department director and other staff on a wide range of administrative activities. An individual in this position performs responsible and complex administrative and technical duties requiring a significant amount of independence and judgment; is required to multi-task and set priorities for projects assigned by numerous staff; provides administrative support to a number of committees; composes documents, performs accounting and financial duties associated with purchases and department budget monitoring; maintains mailing and email distribution lists; maintains files and records; and handles arrangements for meetings and events, including facility, food, handouts, speaker, technology and other requirements. 

What you’ll do 

• Represent MARC externally to local, state and federal government and business contacts.  
• Provide administrative support to committees by maintaining committee rosters and other records, preparing meeting packets and meeting summaries, and handling arrangements for meetings and events. 
• Provide support in producing and maintaining the annual work program and producing quarterly progress reports. 
• Prepare payments to vendors, track monthly expenditures against budgets, secure and track documentation of local match expenditures, and secure prior approval for expenditures from grantors. 
• Prepare/process voucher requests, purchase orders, expense reports, credit card statements and other internal agency accounting forms for review and approval by program and financial affairs staff. 
• Prepare emails, letters, memos, reports, meeting summaries, agendas, and other documents and correspondence. 
• Manage and maintain the department's central files. 
• Maintain committee and special lists and databases to allow for effective and timely communication to various groups and constituencies. 
• Provide support in scheduling and other meeting logistics for a variety of meetings with internal and external stakeholders. 
• Handle requests for services and information from outside the organization. 
• Coordinate and assist staff with special programs and events, including public meetings, audio conferences, outside training workshops, and other activities. 
• Conduct mass email distributions, mail merge projects and bulk brochure mailings.  
• Assist in the bi-annual update of the Public Officials Directory and interim database updates.  
• Assist with MARC events, working with public affairs and other departments as appropriate. 
• Provides relief at the MARC reception desk as needed 

Basic requirements 

The ideal candidate will possess a high school diploma or equivalent and three or more years of responsible administrative experience.  A college degree is preferred.  Position also requires strong attention to detail, ability to handle multiple demands simultaneously, strong interpersonal skills, good oral and written communication skills, and strong computer skills and knowledge of Microsoft programs.  

Starting salary for this position is from $44,600 to $55,485 per year, depending upon qualifications. MARC offers an attractive team-oriented work environment along with a competitive fringe benefit package. 

MARC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex and national origin.

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. MARC may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.