- How does KCRPC help local governments?
Cooperative purchasing through the KCRPC helps local governments increase their effectiveness and purchasing power.
KCRPC issues bids for goods and services on behalf of multiple agencies. Using KCRPC contracts, participating local governments can save money while avoiding duplication of effort and advertising costs. KCRPC focuses on regional products/services that can be standardized across multiple agencies.
KCRPC also partners with the Houston-Galveston Area Council (HGACBuy) to provide even more cooperative contracts to local governments in the MARC region. HGACBuy focuses on higher ticket, capital-intensive products and services that require technical and detailed specifications. Using HGACBuy contracts simplifies the purchase of heavy equipment, fire apparatus, and many other products that are difficult for an individual agency to bid out.
- Is my agency eligible to purchase through KCRPC?
Your agency must be a member of any chapter affiliate of NIGP-The Institute for Public Procurement or a member of MARC to use the local KCRPC contracts.
Each participating government is asked to obtain a letter of understanding from their governing body prior to bid solicitations or obtain a resolution or policy allowing MARC or KCRPC to issue and award contracts on their behalf.
This set of operating procedures and accompanying forms have been developed to formalize the joint bid process.
- How can I purchase items without going through my own bid process?
All contracts issued by KCRPC and HGACBuy follow standard governmental purchasing practices. When you purchase under one of our contracts, you can rest assured that it was competitively bid, advertised, evaluated, and awarded. Bid documents are available if you need backup documentation for your purchases.
- Where do I find more information or a list of available products?
Visit the public contract databases to search for available contracts.
In addition to contracts awarded by the KCRPC, in CoProcure you'll find contracts awarded by other agencies in the region that include a piggyback clause for other local governments.
In HGACBuy, you can view a list of products available through cooperative contracts.
- Why is there an administrative fee to use these contracts?
Both KCRPC and HGACBuy are self-supporting. Administrative fees help pay for our costs in providing these services to you. Your savings will easily outweigh any fees paid, especially when you consider the staff time to develop bid specifications, advertising costs and higher product prices associated with bidding on your own. Also, purchases using the cooperative contracts can typically be made in days, rather than months.
- How can my company become a vendor?
KCRPC issues formal bids for goods and services on behalf of multiple agencies, following Missouri and Kansas state statutes established for open and competitive bidding while incorporating individual agency requirements.
KCRPC focuses on regional products and services that can be standardized across multiple agencies in the MARC region.
All bids/RFPs by KCRPC are posted on MARC's RFP and Funding page and on DemandStar. A subscription to DemandStar is not required to bid on KCRPC contracts. However, vendors who do not subscribe are responsible for monitoring local newspapers or the KCRPC website to find bid opportunities.
KCRPC does not maintain a centralized database of vendors. However, individual agencies participating in a particular bid or RFP may submit requests to KCRPC to have specific vendors added as supplemental suppliers on DemandStar.
All KCRPC bid or RFP opportunities are published in The Kansas City Star, Kansas City Call and Kansas City Hispanic News.
Most contracts include one year initial contract period with four one-year renewal options, or a two-year initial contract period with three one-year renewal options.